Board meetings
Agendas that draft themselves, minutes against each item, actions carried forward, approved minutes locked.
How the agenda is drafted
From Scouts' meeting prompts and what's due, then it's yours to change.
Sending the agenda to the trustees
Email it from the meeting, with any papers attached, or print it and save it as a PDF.
Minutes, and what they settle
Minuting an item can record the duty done, the risks reviewed, an AGM step done, or the last minutes approved.
Attaching the agenda and minutes as files
Keep the agenda you sent, the signed minutes and any papers with the meeting.
Actions
Agreed at a meeting, given to somebody, carried to every agenda until done.